Sourcing & Supply Chain Administrator

Icomera is a leading global innovator in connectivity solutions within the transportation sector. We are at the forefront of transforming public transport, making it smarter, safer, greener, and more connected than ever before. At Icomera you work with products used by many users around the world, including passengers on some of the world’s largest train and bus operators.

Are you passionate about software, AI, and turning complex problems into real-world solutions that impact millions of passengers?

About the Role:

In this role, you will be a key operational partner within the Sourcing & Supply Chain team, ensuring the accuracy and efficiency of master data and daily supply chain activities. You’ll manage purchase orders end‑to‑end, maintain critical ERP data, and help safeguard on‑time delivery by coordinating closely with suppliers and internal stakeholders.

This position plays an essential part in maintaining inventory accuracy, supporting procurement workflows, and flagging potential supply chain issues before they escalate. You’ll also contribute to continuous improvement initiatives and uphold compliance across sourcing and supply chain processes. If you thrive in a fast‑paced environment and enjoy keeping complex operations running smoothly, this role is for you.

Key responsibilities:

Purchase Order (PO) Management:

• Initiate and manage PO requests in alignment with sourcing decisions and procurement policies
• Order acknowledgement, price deviations, and monitoring
• Flag supply chain issues proactively to prevent escalation and disruption
• Follow up on order acknowledgement and supplier delivery precision

Material Master Data & Pricing:

• Create and maintain part numbers (PNs), including associated info records and source lists
• Update info records following new supplier price lists

Ticket Coordination & Support:

• Distribute tickets efficiently
• RMA, SQ, PC, SC-tickets handling towards suppliers (internal and external)
• Act as a point of contact for issue escalation and follow-up

Administration:

• Maintain sourcing documents, including contracts and framework orders
• Ensure up-to-date supplier data is available and accurately maintained in ERP systems
• Work actively to ensure that the department delivers and fulfils objectives in alignment with the business strategy
• Contribute to continuous improvement initiatives to enhance Sourcing & Supply Chain efficiency
• Ensure compliance with company policies and industry regulations
• Generate and analyze reports on Sourcing & Supply Chain metrics

Requirements:

• SAP experience of minimum 1-3 years
• Preferable some experience of order handling, both incoming and outgoing
• Excellent communication skills in Swedish and English
• Proficiency with SAP, Outlook and Excel

Who You Are:

You are highly organized, detail‑driven professional who thrives in a fast‑paced, operational environment and takes pride in maintaining accurate data and smooth supply chain processes. The ideal candidate is proactive, analytical, and confident managing purchase orders, ERP data, and supplier communications with minimal supervision.

You excel at building strong relationships with both internal teams and external suppliers, navigating cultural differences with ease, and communicating clearly and professionally. You’re a natural problem‑solver who quickly learns new systems, especially SAP. You consistently identify opportunities to improve workflows and prevent issues before they escalate. Above all, you are reliable, service‑minded, and committed to supporting an efficient, high‑performing sourcing and supply chain function.

More about the position:

We will be reviewing applicants ongoing. Icomera welcomes candidates from all backgrounds, and we value a diverse and inclusive work environment.

Icomera is an employer with a collective agreement with TechSverige. If you have questions to our local union representatives, you may contact them at unionen@icomera.com or saco@icomera.com.